Waitai Coastal-Burwood-Linwood Youth Development Fund 2025/26

IMPORTANT: Please read information below to assist you in completing your application online.

Before you begin

Welcome to the Christchurch City Council's new online grant application service, powered by SmartyGrants.

Please check the Board's funding criteria below before you begin your application.

Criteria

• Applications will be accepted and considered from individual youth who have filled in the application form and supplied the requested information.
  Eligibility age of the fund 12 to 20 years inclusive.
• Only one successful application permitted per year (July to June). A second application will only be accepted in exceptional cases and considered at the discretion of the Community Board.
• The fund is open to all youth with any additional need or special circumstances for assistance being noted. e.g. hardship. (For privacy reasons any provided information in this category may be confidentially circulated to the Board prior to the public meeting for their consideration).
• Where possible applicants should be undertaking other fundraising activities. If not possible, the reason or reasons why should be outlined in the application.
• All successful applicants will be required to submit a short story (and if possible photos) about their experience within one month of the completion of the activity/event and may be asked to attend a Community Board meeting to provide feedback.
• Applications must be received 6 weeks prior to the activity/ event taking place. Late applications may be considered in some circumstances.
• Retrospective applications will not be considered.
• Funding will not be granted towards any adult staff/supervision costs for the event but may be listed as an item in the budget.
• Applicants should indicate in the budget if their expenses are expected to cover the full costs of staff/coaches/supervisors attending group organised trips.
• Individual members of one family may apply, each on a separate application form.
• Youth must advise if there was a selection process and any criteria involved in their selection or if participation was open to all.
• If a club/school/organisation are contributing any funds to the trip this should be noted, how much and what for.
• If there has been/will be, any group fundraising applicants will need to outline what this was/will be, how much each individual will receive (if known) and what expenses it will cover if it is tagged to a particular expense.

You may begin anywhere in this application form. Please ensure you save as you go.

For queries about the guidelines, deadlines, or questions in the form, please contact the Support Officer, Tim, on 03 941 7988 during business hours or email Katie.MacDonald@ccc.govt.nz and quote your submission number.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

Navigating (moving through) the application form

On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

Saving your draft application

If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.

Submitting your application

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.

Hint: also check the email hasn't landed in your spam or junk email folder.

Attachments and support documents

You may need to upload/submit attachments to support your application. This is very simple but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.

Completing an application in a group/team

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.

Spell check

Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.